Human Resources Coordinator

Title Human Resources Coordinator
Department Name Administration
Exempt General Direction


Special Requirements and Conditions

None


Items Used

Computer, printer, scanner, copy machine, calculator, telephone/Fax service and document shredder


Position Purpose

Information provided below is a general description of responsibilities; it is not intended to provide an all-inclusive list of responsibilities and may change depending on the needs of CUSM.

The Human Resource Coordinator provides assistance and facilitates the human resource processes. The Coordinator will serve as the first point of contact for employees seeking assistance on human resource related matters. This role administers the processing of the employee benefits program and acts as liaison between employees and insurance providers. This role administers the onboarding process as well as provides administrative support to the human resource function as needed, including record-keeping, I-9 documentation, file maintenance and HRIS entries as well as assist in the processing of payroll.



Essential Function

  1. Manage the HRIS system (Bamboo).
  2. Responsible for all onboarding of new hires. Coordinate with payroll providing all necessary documents. Complete I-9 forms, verify and maintain files. Conduct internal I-9 audits on an annual basis.
  3. Coordinate the set-up of new hire equipment, building access and general work station set-up.
  4. Coordinate with payroll providing all necessary documents for employee changes, leaves and hourly employee time sheets. Answer employee questions and troubleshoot pay issues
  5. Manage and maintain all leave requests.
  6. Compile and update employee records to include annual compliance requirements (hard and digital copies) while ensuring confidentiality.
  7. Administers and communicates the University’s employee benefits program (medical, dental, vision, long-term disability and life insurance) including enrollments, changes and terminations. Processes required documents through payroll and insurance providers to ensure accurate record-keeping and proper deductions. Conduct internal audits on an annual basis. Provides general information on entire scope of benefits packages, eligibility rules and enrollment information.
  8. Coordinate disability, unemployment, and worker’s compensation.
  9. Assist with day-to-day operations with HR functions and duties.
  10. Process terminated employee paperwork to include benefits coordination with TASC for COBRA documentation and execution.
  11. Ensure labor and employment posters are compliant.
  12. Conduct internal EEO audits annually.
  13. Communicate with public services when related to HR requests (VOE, EDD etc.).
  14. Performs other tasks as requested or assigned.

Minimum Requirement

  • Requires an Associate Degree in HR Management and/or equivalent experience for five (5) years.
  • Knowledge of HR standards and best practices.
  • Knowledge of state and federal regulatory and statutory requirements and associated compliance
  • Ability to research and analyze various types of data and information.
  • Ability to maintain confidentiality according to HIPPA laws and regulations.
  • Demonstrated ability to interact professionally with diplomacy, patience, and courtesy with diverse groups; ability to establish and maintain effective and cooperative working relationships while providing exceptional customer service. Ability to handle difficult or volatile situations/individuals effectively. Demonstrated oral and written communication skills to communicate and interact diplomatically and effectively with colleagues, faculty, students, and visitors. Demonstrated time management skills.
  • Demonstrated skill in working independently and completing assignments according to defined goals and objectives. Ability to effectively prioritize assignments under pressure of deadlines, and with frequent interruptions and competing priorities. Must be able to adjust priorities quickly; ability to successfully manage multiple projects at once and quickly adapting to changing deadlines and projects; excellent organizational skills. Demonstrated experience in a fast paced, high volume environment. Proven ability to be a team player.
  • Demonstrated high attention to detail. Demonstrated skill in analyzing information to define and follow up on problems or objectives. Can identify solutions and independently act toward solving problems. Demonstrated skills in organizing and maintaining confidential records. Demonstrated skills in account reconciliation with benefits.
  • Demonstrated skill in effectively using a computer and applications such as Microsoft Office (Outlook, Word, Excel, Access, and Power Point). Knowledge of HRIS and Applicant Tracking Systems (Bamboo HRIS, etc.) and related systems.
  • Ability to sit or stand for long periods of time and use computer; stand, walk, bend, intermittently throughout the day. Ability to work in an office environment; moderate changes in temperature and noise;
  • Must successfully complete and pass a pre-employment drug screen/physical and background check.


Preferred Qualifications

  • Bachelor’s degree preferred and professional certification (SPHR, or SHRM-CP) and more than 7+ years of direct experience.
  • Experience in a university or higher education environment.
  • Experience in benefits administration and/or payroll


To apply for an open position, please download and complete CUSM Employment Application. Please type in your signature and email your completed application to HR@calmedu.org with your cover letter and resume or curriculum vitae.