Grant Manager

Title Grant Manager
Department Name Research
Supervisor Associate Dean of Research

Special Requirements and Conditions

None


Items Used

Computer, printer, scanner, copy machine, fax machine, calculator, telephone, and document shredder.

Position Purpose

The Grant Manager will be responsible for all aspects of grant administration and compliance with federal, state and private regulations. The Grant Manager is responsible for the pre-award budget planning, organization, preparation, and the post-award administration of grants on behalf of Arrowhead Regional Medical Center and California University of Science and Medicine.
The Grant Manager will assist faculty in the budget development and planning and perform budget analysis and will oversee the financial administration of the funded program to ensure they meet all compliance and reporting requirements.

Information provided below is a general description of responsibilities; it is not intended to provide an all-inclusive list of responsibilities and may change depending on the needs of CUSM.



Essential Function
  • Maintain and manage general budget of funded projects including public, private gifts, grants, and contracts.
  • Support the negotiation of terms and conditions of awards after ensuring compliance with established policies, procedures, and regulations including Institutional Review Board review, financial conflict of interest guidelines, salary caps, and stipend policies.
  • Review, analyze, record and disseminate award terms and conditions.
  • Prepare budgets for new proposals and support faculty in application and submission processes.
  • Prepare budgets for new proposals and support faculty in application and submission processes.
  • Coordinates all grant processes (e.g. evaluations, budget, finance, reports, etc.) for the purpose of ensuring compliance with the funder guidelines.
  • Review grant invoice requests, reimbursement claims and/or post-expenditure allocations ensuring allowable costs including application of appropriate overhead rate or gift fee assessment, and proper documentation including payroll detail time and effort reports
  • Coordinate new account and budget setup, modification, and administration including setup new award accounts and budgets in the financial accounting system; facilitate award modifications such as no-cost time extensions, re-budgeting, transfers, and requested revisions; review financial reporting.
  • Monitor budget status of grant funding and activities related to all funded programs
  • Monitors and coordinates the administration of post-award grants to ensure that budgeting and administrative policies, procedures, and agency requirements are being followed; manages administrative problems and/or budget changes occurring during the awarded granting period.
  • Monitor budget status of grant funding and activities related to all funded programs and assist with award closeout including various reconciliations and reports.
  • Coordinates the approval of all Arrowhead Regional Medical Center (ARMC) and CUSM grant awards with the County of San Bernardino Board of Supervisors and the County Administrative Office.
  • Works with ARMC and County of San Bernardino Finance and Legal teams to track disbursement of grant funds in compliance with all grant agreements.
  • Follows established County of San Bernardino and department policies, rules and regulations and ensures compliance with all federal, state, and local agencies.


Minimum Requirements

  • Bachelor’s Degree from an accredited college/university in Finance, Public Administration, Business Administration or related field is required.
  • Three to five years (3-5) years in administrative analysis or grants and research-related administrative operations; or an equivalent combination of education and experience.
  • Experience in managing compliance with federal, state, and private funding sources and experience in policy and procedure development/review


Preferred Qualifications

  • Master’s Degree from an accredited college/university in Finance, Public Administration, Business Administration or related field.


To apply for an open position, please download and complete CUSM Employment Application. Please type in your signature and email your completed application to HR@calmedu.org with your cover letter and resume or curriculum vitae.