Assistant Medical Billing Representative

Title Assistant Medical Billing Representative
Department Name Administration
Supervisor Associate Dean Clinical Finance and Operations
Non-Exempt Part-Time

Special Requirements and Conditions

Successfully pass a background check to include a Financial Records Check

Items Used

Computer, printer, scanner, copy machine, calculator, telephone, and document shredder

Position Purpose

The Assistant Medical Billing Representative is the primary third-party billing liaison between CUSM physicians and our third-party billing vendor. The position is responsible for gathering physician charges, and patient demographic information from Arrowhead Regional Medical Center, and uploading that information to our third-party vendor. Also responsible for downloading correspondence from our billing vendor and ensuring that the correspondence reaches the appropriate CUSM employee for resolution. Additional duties are to maintain HIPAA compliant electronic and hard copy files, and perform other duties related to physician revenue cycle as assigned by the Associate Dean.

Information provided below is a general description of responsibilities; it is not intended to provide an all-inclusive list of responsibilities and may change depending on the needs of CUSM.

Essential Function % Time



  • Picks up physician billing information for the Neurology service at ARMC from both inpatient and outpatient
  • Looks up patient billing information in the ARMC MediTech system and prints out facesheets
  • Looks up charges from physician information and prints out medical records from the ARMC MediTech system
  • Collates billing, facesheets, and medical records
  • Scans documents into our third-party billing vendor
  • Files original documents, and maintains them in a locked location by date scanned
  • Downloads correspondence from our billing company, and distributes to the appropriate physician or administrator
  • Monthly reconciles documents scanned against charges input by third party billing vendor



  • Communicates effectively with deans, faculty and staff
  • Coordinates communication between physicians, and third-party billing vendor
  • Researches and follows up on missing documentations

Minimum Requirements

  • High School Diploma

Preferred Qualifications

  • College student currently enrolled in a degree program for Health Administration or Health Management
  • Knowledge of HIPAA

To apply for an open position, please download and complete CUSM Employment Application. Please type in your signature and email your completed application to with your cover letter and resume or curriculum vitae.